Jet Budgets Best Practices

Before you dive in and start creating a budget, assigning work items and requesting approvals, we recommend thinking through your budgeting process. Here are a few best practices to consider before rolling up your sleeves.

1. Add Users to the Jet Hub
   Any user of Jet Reports at your organization can also use Jet Budgets.  Now would be a good time to review your list of Jet users (designers & viewers) and ensure that the individuals who will participate in the budget process have a valid Jet Reports license.  If you need to add or update users, you may do so through the Jet License Portal or by contacting us.
   
2. Get Familiar with Budgeting Roles
   Users of Jet Budgets may fall into one or all of the following roles:
   • Owners can create, edit, enter data and approve budgets. The Owner role must be assigned by a Jet Hub administrator through the Admin section of the Jet Hub
   • Contributors can be assigned work items by Owners and enter data for the budget.
   • Approvers can review, approve and reject budgets or modify work items. These roles are not mutually exclusive – Budget Owners can also be Contributors or Approvers.  However, there may only be one Owner per budget.
     
3. Identify Desired Dimensions/Segments
   When you create a new budget, you will be asked to select the dimensions (for NAV or Business Central) or segments (for GP) you want to include in your budget structure.  It’s important to know that after you create a budget, you cannot add dimensions or segments.  So it is better to add one that you don’t end up needing than not add it if you are unsure.
   
4. Map Out Your Budget Structure
   Think about and mock up what you want your budget to look like.  How many budgets need to be created?  Who are the owners of each budget?  What sections and subsections are needed?  How do you want to roll up or categorize your budget items?

Giving some thought to these items before creating a new budget will help ensure you are set up for success.